Use this checklist to work out whether your document storage meets enterprise security and compliance expectations. It covers the safeguards regulators and security teams look for, framed as questions you can put to any platform — including the one you use now.
Confirm that data is encrypted at rest with a strong standard like AES-256, and in transit with modern transport encryption like TLS 1.3. Ask whether per-document encryption keys are used, so a single cracked key doesn’t expose the whole library. If any of these is missing, your documents are more exposed than they should be. The standard itself is explained in what is AES-256 encryption.
Check that access is governed by role-based permissions, and that those permissions can be set granularly — at the department, folder, and individual-document level. Confirm the business can set access without calling IT every time, since access needs shift constantly. The real test is whether the right people see only what they’re allowed to, automatically.
Verify that every action is logged automatically and that the log is immutable — impossible to change or delete after the fact. A log you can edit isn’t reliable evidence. This is covered in detail in audit trails explained.
Confirm that retention rules can run automatically to match your regulatory obligations, and that archiving moves older documents along without manual effort. Compliance often depends on keeping records for set periods and disposing of them correctly afterward.
Establish where your data physically lives and whether that meets your rules. If you need full data sovereignty, confirm an on premise or sovereign deployment option exists — see SaaS document management vs. on-premise for the trade-offs.
If your current storage fails any of these, it’s worth understanding the gap and the risk it carries. The safeguards above aren’t
separate features but one connected posture, explained in full in the pillar guide to enterprise document security and
compliance. Eondocs is built to tick every item on this checklist by design.
Note: This checklist is general educational guidance, not a substitute for professional security or compliance assessment of your specificenvironment and obligations.
